Qualifications: High School Diploma or Equivalent

Hours: 7 am - 4 pm School Year

Date Position Opens:  On or about September 15, 2020


JOB TITLE:                          Administrative Assistant for State Reporting and Grant Writing    

TYPE OF POSITION:         Classified

REPORTS TO:                      Director of Personnel


POSITION PURPOSE:    Performs administrative data entry and Covid-19 contact tracing for the administrators in the Central Office by performing the functions described below.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  Functions may include but are not limited to the following:


     1. Performs administrative assistant duties which include: responding to or resolving administrative inquires, answering               the telephone, taking messages, providing information pertaining to the school or students, filing, ordering supplies,               preparing meeting agendas, recording and distributing meeting minutes.

     2.  Prepare, analyze and share data reports for the use of teachers, administrators, students, and the school board in                  order to meet specific needs of the students, or effectiveness of instructions, and operation of the school corporation.         3.  Run correlation studies on corporation benchmark tests such as ISTEP tests to aide with, develop and refine the most              appropriate local assessments.

     4.  Become knowledgeable in the assignment and uses of Student Test Numbers (STN’s) as well as School Personnel                    Numbers (SPN’s).

     5.  Coordinate and be responsible for timely filing of school and corporation reports to the appropriate Federal or IDOE                sites.

     6.  Provide technical data analysis reports to various departments such as special education to help in developing group              and individual plans to meet specific needs of the students, or effectiveness of operation and instruction.

     7.  Work with the Assistant Superintendent to submit the High Ability and Title Grant each year which includes:

                 a.  Writing the grant

                 b.  Overseeing the implementation of the goals and requirements of the grant.

                 c.  Making sure the budget of the grant is spent appropriately by approving all requisitions for the purchase of                            materials and conference requests from the grant.

                 d.  Submitting the final report and budget pages as required.

      8.  Communicate, attend and assist with curricula or services.

      9.  Coordinate, and assist Title Programs including: instructional programming, program finances, and student                             placement.




      1.  One year related experience and/or training; or equivalent combination of education and experience.

      2.  High School diploma.

      3.  Strong communication skills (verbal, listening, writing, etc.) with a variety of audiences.

      4.  Excellent interpersonal and customer service skills.

      5.  Ability to plan and organize, good work habits.

      6.  Ability to type accurately at a minimum speed of 50 words per minute. Employee should also be able to use the                     machines, tools, equipment, and work aids which may be representative, but not all inclusive, of that commonly                     associated the type of work, i.e., calculator, forms, ledgers, schedules, and computers. 

      7.  Positive professional demeanor.

      8.  Ability to work independently.

      9.  Must possess prerequisite computer skills and be proficient in Google Office, and Microsoft Office Suite or related                   software.

     10. Other qualifications as deemed desirable by the School Board of Trustees.


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle or feel objects, tools, or controls.  The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.


WORK ENVIRONMENT:   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

There are no environmental hazards indicated for this position.


TERMS: Length of year and rate of pay to be determined by the School Board.


EVALUATION:   Evaluation of performance on this job will be in accordance with the provision in the policy handbook